DART - How to Print a Departmental Budget Report (DBR)

April 9, 2008

How to Print a DBR

DART is designed to provide departmental users with the ability to print their departmental budget reports on a networked printer. DART has five different departmental reports for users to print.

1. The Monthly Departmental Budget Report (GLJDBRR) displays the monthly activity only.
2. The YTD Departmental Budget Report (GLJDBRY) displays the year to date balances.
3. The Departmental Budget Report Sponsored Programs (GLJDBRSP) displays the life to date balances as well as the monthly activity.
4. DBR for AGRI by CCC (GLJDBRAG)
5. Agri YTD DBR by DAC (GLJDBRAY)

How to create a cost center list

CCCL (Company Cost Center List) allows the user to group one or several cost centers together by creating a cost center list. The user may group up to 24 cost centers on a list. Note: It is important not to mix sponsored program or cost sharing costs on the same list as regular cost centers.

• Type "CCCL" in the Command field and press Enter.
• Input Action of A (to create a name) or U (to update an existing name).
• Input the CCC List Name and press Enter.
• Input a description for your list.
• Input the cost center(s). Press PF8 to enter more than 8 cost centers. You may enter up to 24 cost centers.
• Press PF10 to save the list name.
• Press PF3 to exit CCCL.

How to print a DBR using a cost center list name

The JOBS (Job Submission) function is used to submit requests for reports that print on networked printers.

• Type "JOBS" in the Command field and press Enter.
• Input Action of S (to submit) and type in the job name in the Job-name field, or you may press PF1 for a list of available jobs.
  Note:If you pressed PF1:
  • Select GLJDBRR (for the monthly DBR)
  • Select GLJDBRY (for the year to date DBR)
  • Select GLJDBRSP (for the sponsored projects DBR)
  • Select GLJDBRAG (for AGRI cost center DBR)
  • Select GLJDBRAY (for AGRI YTD DAC cost center DBR)
• Press Enter.
• Input the beginning date of the DBR in the Period begin date field
• Input the ending date in the "thru field".
  Note:   The balance information (top portion of the report) uses the monthly or year to date amounts, but the detail information uses the date ranged that was entered. This could cause a problem where the date range was not for a full month and therefore, the balance information would not equal the detail information.
• Input either "Y" or "N" in the Comm/Pend/Pln field
  Y if you want your balances to reflect any commitments, pending, or planned transactions.
  N if you do not want your balances reflect any commitments, pending, or planned transactions.
• Input either "Y" or "N" in the Rollup Indicator field
  Y if you want your balances to rollup to the department level (first 5 digits of the cost center). This feature is used by academic or administrative departments that may have several different functions.
  N if you do not want to have your balances rollup.
• The Report for Budgetary Unit field should default to your budgetary unit.
• The Print Detail (Y/N) field allows you to indicate whether or not you want the detail information printed on your report.
• Input your cost center list names. You can enter up to 16 different cost center names.
• Press PF1 in the Report output destination ID field. A pop up window is displayed.
• Select D for distributed print and press Enter in the Starting Value field.
• Select your network printer destination.
  Note:  Select the landscape print option.
• Press Enter and press PF10 to submit the job to your printer.

How to print a DBR using BU report code name

If you want to print a DBR using report code names, then follow the above steps except you enter the BU report code name(s) in the BU report code names fields instead of entering cost center list names in the cost center list names fields.

Obtaining Updates & Other Documentation

Copies of the latest version of the Quick-Reference materials as well as the User Manual can be obtained at the BASIS DART site. The Manual contains further information about each on-line function, as well as more detailed Help documents, a glossary, and a system outline.

Phone Help

If you need assistance and can't find the answer in this or other DART documentation, call Financial Affairs at 5-4547.